Every show you produce stays in OnAirFlow. The archive gives you a browsable, searchable history of shows and stories with simple analytics on top, and any show can be exported as a Markdown, PDF, or Word file — for the talent who wants a paper rundown, the client who wants a record, or the archive folder your station keeps anyway.

Exporting a show

From the board, open the show options menu (the three-dot button in the header) and choose a format:

Export Markdown — a plain-text .md file, easy to paste anywhere.
Export PDF — a formatted document for printing or sending.
Export DOCX — a Microsoft Word file.

The file downloads immediately, named after the show date (for example show-2026-08-15.md). All three formats are included on every plan.

An export contains the rundown as it stands when you export: the show title, date, status, and board state, then every story grouped by board column. Each story includes its notes, type, and assigned host. Markdown, PDF, and Word all use this same shape.

Browsing the archive

Open Archive from the main navigation. It has three tabs:

Shows lists past shows newest-first with their story counts. Filter by date range, and page through your full history.
Stories lists individual stories across all shows. Search titles and notes, and filter by host, type (National/Local), and date range. Each result shows which show and date it came from.
Analytics summarizes the selected date range: total shows and stories, a breakdown of stories by type, and per-host counts with total assigned duration.

The archive header also includes the global story search box — see Search & notifications for how search works.

Shows can be deleted from the archive if you no longer need them. Deletion is permanent, so export first if you want a record.

Reusing old material

The archive is not just a record — it is where old stories come back. Searching the archive is the fastest way to find how you covered something last month, and when you create a new show you can copy stories from any past show. Stories left in a show's Story Ideas or Backlog column are carried into the next show automatically (see Templates & auto-schedule).

What is kept, and for how long

Shows, stories, comments, and attachments remain in the archive indefinitely — there is no automatic deletion of your editorial content on any plan.

Two kinds of operational data are pruned on a schedule that depends on your plan: the on-air event log (the record of clock starts, pauses, story-live changes, and similar live events) and daily analytics snapshots. These are retained for 7 days on Creator, 30 days on Studio, and 90 days on Newsroom.

Practical notes

Exports reflect the board at the moment you export.
Attachments are not embedded in exports; the export covers the rundown text.
Everything in the archive is scoped to your organization — search and exports never cross into another team's data.